| Organizing group tour like company tour in Malaysia is | | | | fancy office from prime locations. They sell tour |
| easy, if the Corporate knows some good tour | | | | packages from different tour operators and hotels |
| operators that provide full-fledged tour services. | | | | but may seldom custom make and operate tours |
| Otherwise, it could be a nightmare for the Human | | | | may not have the experiences in ground handling |
| Resource Department to put up a good event to | | | | themselves. You need to find a full-fledged tour |
| satisfy most employees by making the tour as | | | | operator that can help you plan and execute the |
| perfect as possible. In Malaysia, most of the HR | | | | company trip and handle all your traveling needs for |
| Department tends to do everything by themselves | | | | such a large group. |
| such as booking of hotel, chartering of tour buses, | | | | Evaluating and selecting a suitable tour operator is not |
| looking for a Malaysia licensed tour guides, planning | | | | an easy task. A good and reliable tour company must |
| for the itinerary, conducting the activities like | | | | be able to handle all activities and needs outside the |
| tele-match & treasure hunt and so on. During | | | | client's office, such as chartered bus; air or ferry |
| the tour, if there is any hiccups or problems, the HR | | | | ticket; hotel booking; activities like meeting, training, |
| Department has to settle it immediately although | | | | tele-match, team building, treasure hunt (a.k.a. event |
| they are not hired and expert of conducting tours. | | | | management) so that the HR Department would |
| The HR personnel is hired to increased the | | | | minimize dealing with too many tour service providers |
| productivity within the workforce, so please let the | | | | to coordinate a successful group tour. Often the HR |
| expert Tour Operator/Tour Company plan and | | | | Department will choose the nearest tour company |
| execute the company tour. | | | | for its convenience or the cheapest package ever |
| In Malaysia, some companies and factories are very | | | | offer. In group tour like company tour, experiences in |
| kind and organize annual company tour, but not all! | | | | handling large group of people are very important. |
| For those companies that have never organize a | | | | Otherwise, the HR Department will receive all the |
| company trip, the very important for the HR | | | | headaches before, during and even after the |
| Department to start is to ask for budget from the | | | | company tour has been conducted. |
| management, so that the HR Department will know | | | | Next, it is advisable that the HR Department to call |
| the perimeters to work within. Make the | | | | for a pre-tour briefing for all traveling participants. |
| management understand that giving bonus to | | | | Most of the time, hiccup and problems occurred due |
| employees may or may not most employees happy | | | | to communication problems between the HR |
| because many would expect higher bonus all the | | | | Department and the participated employees as well |
| time. However, providing a company trip can | | | | as between the Client and the Tour Company. The |
| motivate employees and make them happy (after all | | | | selected tour operator shall be able to professionally |
| traveling is a happy event), broaden their horizon | | | | present all necessary reminders and information to all |
| outside the workplace, relieve their stress after | | | | participants so that hick-up and non-expectation |
| working very hard the whole year for the company | | | | would be minimized! |
| and foster better relationship among employees to | | | | Of course, do not forget to plan, negotiate, confirm |
| reduce communication problems between employees! | | | | and pay early & promptly. Early confirmation will |
| Then, the HR Department will need to survey the | | | | allow the tour company to secure all bookings and |
| interest of the employees. Brainstorm a few tourist | | | | get even cheaper hotel or better deal for you. |
| destinations that have not been organized before. No | | | | Sometimes the HR Department may have wrong |
| one likes to travel to the same place again and again. | | | | perception that large group shall be easier to get |
| It is to make sure most staffs will enroll and | | | | better discounts due to large volume and most hotels |
| participate in the company trip. In Malaysia, more than | | | | will want their business, even though it is late or |
| 50% of the populations are perpetual or emotional. | | | | last-minute planning and booking. The fact is the |
| They are looking for a working environment which | | | | larger the tour group, the tougher to get hotel |
| has a 'home' atmosphere. Thus, the company tour | | | | booking, not to mention discount. |
| gives everyone good opportunities to foster | | | | A happy group tour starts with a happy reason and |
| relationship among each other. | | | | should end with a happy memory. Always remember |
| After that, get quotations from your tour company. | | | | that. |
| Do not ask rates from travel agencies that have | | | | |