| When you make a formal letter template, you should | | | | recipients.o The first paragraph should be short and |
| remember that you cannot just make a letter, word | | | | to the point. It should state the purpose for the |
| it in a formal manner and say that it is a formal letter. | | | | letter. In your template, you can write: "My name is |
| People expect a formal letter to look like one, and | | | | and I am writing to you because". You can simply fill |
| not like a friendly letter. Here are some rules you | | | | in the blank portion when you want to use the |
| should obey when you are making your template:o | | | | template.o The middle paragraphs should state the |
| Write formally, do not use contractions or | | | | facts relevant to the reason for the letter. It should |
| abbreviations except when the abbreviations apply to | | | | concentrate on the essentials and should be |
| a proper noun.o Always put your return address on | | | | organized in a logical manner.o The last paragraph |
| the top right hand corner of your letter and your | | | | should state what you expect the recipient to do |
| recipient's inside address on the top left hand corner | | | | about the first paragraph.o Use only the following |
| but slightly lower than your address.o You can put | | | | closing: use "Yours Faithfully" if you do not know the |
| the date on the left or the right side of the paper | | | | recipient's name; "Yours Sincerely" and if you do; use |
| above your salutation, but do not abbreviate the | | | | "Best Wishes" only if the person is an acquaintance |
| month.o Use "Dear Sir or Madam" as your salutation | | | | or friend. |
| only if you do not know the names of your | | | | Use these rules when you are writing a formal letter |
| recipients, but you should make it a point to find out | | | | or making a formal letter template for future |
| their names. Do not use their first names in the | | | | reference and you won't go wrong. |
| salutation. Use "Mr." or "Ms." to address your | | | | |